Remote work agreement

REMOTE WORK AGREEMENT

This remote work agreement (hereinafter the "Agreement") has been entered into in [Place of signing] on [Date of signing] between the following parties (hereinafter together the "Parties"):

1. PARTIES

1.1 [Name of the employer]
Registry code: [Registry code of the employer]
Representative: [Name of the employer's representative]
(hereinafter the "Employer")

1.2 [Name of the employee]
Personal identification code: [Personal identification code of the employee]
(hereinafter the "Employee")

2. EMPLOYMENT CONTRACT BEING AMENDED

2.1 The Parties entered into an employment contract on [Date of the employment contract] (hereinafter the "Employment Contract").

2.2 This Agreement is an annex to the Employment Contract. The employment relationship continues without interruption and only the place of work and the related terms change. The Employment Contract may be amended only by agreement of the Parties (Employment Contracts Act (TLS) § 12).

2.3 The Employer hereby notifies that the Employee performs work duties as remote work, i.e. performs work that is ordinarily performed at the Employer's enterprise outside the place of work, including at the Employee's place of residence (TLS § 6 (4)).

3. PLACE AND ORGANISATION OF REMOTE WORK

3.1 Remote work begins on [Start of remote work].

3.2 The place of performance of remote work is [Place of remote work].

3.3 The Employee works fully remotely. The Parties may agree on the Employee's participation in meetings or training held on the Employer's premises.

3.4 The Parties agree in advance on any change of the place of remote work. If the Employee wishes to work remotely outside Estonia, the Parties agree on this separately in advance.

3.5 The remote workplace is furnished by agreement of the Parties (Occupational Health and Safety Act (TTOS) § 13⁵ (2)). The Employee ensures that the place of performance of remote work allows the work to be performed safely and in accordance with the nature of the work.

4. WORKING TIME AND AVAILABILITY

4.1 The Employee is available to the Employer [Availability hours].

4.2 The duration and recording of working time do not change compared to the Employment Contract. The Employer keeps records of working time also in the case of remote work (TLS § 28 (2) 4)) and the Employee complies with the arrangements for working and rest time established by the Employer (TTOS § 14 (1) 2)).

4.3 Unless otherwise provided by law, the Employee has at least 11 consecutive hours of rest within each 24-hour period and at least 48 consecutive hours of rest within each seven-day period (TLS § 51 (1), § 52 (1)). Outside the agreed working time, the Employee is not required to be available to the Employer or to respond to work-related messages, except by agreement of the Parties or in the case specified in TLS § 44 (4). Overtime work is permitted only by agreement of the Parties and is compensated in accordance with TLS § 44.

5. WORK EQUIPMENT

5.1 The Employer provides the Employee with the following work equipment for remote work:
[List of work equipment]

5.2 The work equipment remains the property of the Employer and is returned upon the end of remote work. The Employee uses and keeps the work equipment with due care, uses it solely for performing work duties and does not hand it over to a third party without the Employer's permission. The Employee notifies the Employer without delay of any failure or loss of work equipment.

6. COMPENSATION OF EXPENSES

6.1 The Employer compensates the Employee for expenses related to remote work (e.g. internet, electricity) only by agreement of the Parties. The Employer compensates the Employee for expenses related to remote work in the amount of [Compensation of expenses (€ per month)] euros per month.

7. OCCUPATIONAL HEALTH AND SAFETY

7.1 The Employer's obligation to ensure a safe working environment also applies to remote work. The Employer reflects the possible risks arising from the nature of remote work in the risk assessment of the working environment and applies measures to avoid or reduce health risks to the Employee, instructs the Employee before allowing the Employee to work remotely and regularly as necessary, arranges health checks for the Employee and investigates occupational accidents and occupational diseases (TTOS § 13⁵ (1)).

7.2 The Employee undertakes to arrange a safe workplace and working conditions for remote work in accordance with the instructions given by the Employer (TTOS § 14 (1) 1¹)) and to notify the Employer of any hazards arising from the working environment.

7.3 The Employee immediately notifies the Employer of any accident or risk of an accident occurring during remote work, any occupational accident or any health disorder preventing the performance of work duties (TTOS § 14 (1) 6)).

8. DATA SECURITY

8.1 The Employee uses for work only devices and environments permitted by the Employer, keeps the devices locked and does not allow third parties, including family members, access to the Employer's data.

8.2 The Employee does not connect work devices to a public wireless network without a secure connection permitted by the Employer (e.g. VPN), locks the device screen when leaving it and does not store the Employer's data on personal data carriers or in cloud services without the Employer's permission.

8.3 The Employee notifies the Employer without delay of the loss of a device, a data leak or any other security incident.

9. TERMINATION OF THE AGREEMENT

9.1 Either Party may terminate the Agreement by notifying the other Party thereof in a form reproducible in writing at least [Notice period for terminating the agreement (days)] days in advance.

9.2 Upon the end of the Agreement, the Employee continues to work at the place agreed in the Employment Contract and returns to the Employer the work equipment provided for remote work.

10. OTHER TERMS

10.1 All terms of the Employment Contract that are not amended by this Agreement remain in force unchanged.

10.2 The Employer retains the Agreement during the term of the Employment Contract and for ten years after the end of the Employment Contract (TLS § 5 (5)).

11. LEGAL BASIS AND FINAL PROVISIONS

11.1 The Agreement is governed by the law of the Republic of Estonia, in particular the Employment Contracts Act and the Occupational Health and Safety Act.

11.2 Disputes arising from the Agreement are resolved through negotiations and, failing agreement, by a labour dispute committee or in court. If any provision of the Agreement is or becomes invalid, this does not affect the validity of the remaining provisions. The Agreement enters into force once both Parties have signed it.