VENUE HIRE AGREEMENT
This hire agreement (hereinafter the "Agreement") has been entered into in [Place of signing] on [Date of signing] between the following parties:
1. PARTIES
1.1 [Name of the venue owner]
Registry code / personal identification code: [Registry code / personal identification code of the venue owner]
(hereinafter the "Venue Owner")
1.2 [Name of the hirer]
Registry code / personal identification code: [Registry code / personal identification code of the hirer]
(hereinafter the "Hirer")
1.3 The Agreement is a lease contract by which the Venue Owner (lessor) grants the Hirer (lessee) temporary use of the premises and the Hirer pays a fee for this. The Venue Owner confirms that it has the right to grant the use of the premises.
2. PREMISES
2.1 Premises hired: [Name of the premises or venue].
2.2 Address: [Address of the premises].
2.3 The Venue Owner hands over the premises together with their accessories for the agreed time and in a condition suitable for use in accordance with the Agreement (Law of Obligations Act (VÕS) § 276 (1)) and introduces the evacuation routes and fire extinguishing equipment to the Hirer. The condition of the premises is recorded upon handover and return, where possible by a report or photographs.
3. EVENT
3.1 Description of the event:
[Description of the event]
3.2 Date of the event: [Date of the event].
3.3 Expected number of guests: [Number of guests].
3.4 The Hirer uses the premises with care and solely for the event described in clause 3.1 (VÕS § 276 (2)). The number of persons present on the premises must not exceed the permitted capacity of the premises. The Hirer does not grant the use of the premises to a third party without the consent of the Venue Owner (VÕS § 288 (1)); this does not concern guests or service providers engaged by the Hirer.
3.5 The Hirer designates a contact person for the duration of the event who is responsible for ensuring that the guests are aware of the terms of the Agreement and the house rules of the Venue Owner. The house rules of the Venue Owner are an annex to the Agreement if they were communicated to the Hirer before entry into the Agreement.
4. PERIOD OF USE
4.1 The Hirer has access to the premises as of [Access from].
4.2 The premises are vacated no later than [Premises to be vacated by].
4.3 If the Hirer does not vacate the premises on time, the Venue Owner may demand compensation for the period of delay on the basis of the agreed hire price or the usual fee for similar premises, as well as compensation for damage exceeding this (VÕS § 335).
5. PRICE AND PAYMENT
5.1 The hire price is [Hire price (€)] euros.
5.2 The Hirer pays the hire price on the basis of the Venue Owner's invoice within the term specified in the invoice. In the event of delay in payment, the Venue Owner may demand late interest at the statutory rate (VÕS § 113 (1)).
6. SECURITY DEPOSIT
6.1 If the Parties have agreed on a security deposit, it secures the Venue Owner's claims against the Hirer arising from the Agreement. The Hirer pays a security deposit of [Security deposit (€)] euros.
6.2 The Venue Owner returns the security deposit after the return and inspection of the premises, less compensation for documented damage for which the Hirer is liable. If no damage is identified, the security deposit is returned in full.
7. INCLUDED IN THE PRICE
7.1 The hire price includes the use of the premises during the time specified in clause 4. The hire price additionally includes:
[Included in the price]
7.2 Other services are paid for only by prior agreement. The Hirer may bring its own furnishings and decorations onto the premises, but installs them only in a manner that does not damage the premises and removes them by the time specified in clause 4.2.
8. CATERING
8.1 The Hirer is permitted to use its own caterer or to bring its own food and drink.
8.2 When alcohol is served, the requirements of the Alcohol Act are complied with; serving alcohol to minors is prohibited. Minor guests stay on the premises under the supervision of an adult.
9. SOUND, NIGHT-TIME PEACE AND SAFETY
9.1 Music may be played until [Music permitted until]. The Hirer complies with the requirements of public order and night-time peace.
9.2 Smoking is prohibited on the premises. The use of open fire, candles, pyrotechnics and smoke machines is permitted only with the prior consent of the Venue Owner and in compliance with fire safety requirements. Evacuation routes and exits must be kept clear.
9.3 If the activities of the Hirer or its guests cause an unjustified call-out of a security company or the rescue service, the Hirer compensates the related costs.
9.4 If the Hirer or its guests materially breach the Agreement or the house rules or endanger the safety of people or property, the Venue Owner may demand that the event be ended and the premises vacated, and may cancel the Agreement extraordinarily (VÕS § 313 (1)).
10. LIABILITY
10.1 The Hirer is liable for damage caused to the premises, furnishings and equipment during the event unless the Hirer proves that the damage was not caused by the Hirer or by persons to whom the Hirer allowed the use of the premises (VÕS § 334 (2)).
10.2 The Hirer returns the premises in the same condition, taking into account normal wear and tear. If cleaning is not included in the hire price, the Hirer tidies the premises and puts moved furniture back in place. The Hirer compensates as damage the cost of cleaning exceeding ordinary cleaning or the value of an irreparably damaged item, if the Hirer is liable for the damage.
10.3 The Hirer is liable for the conduct of the guests of the event.
10.4 The Hirer notifies the Venue Owner without delay of any defect of the premises or danger to the premises (VÕS § 282 (1)). Upon the return of the premises, the Venue Owner inspects them and notifies the Hirer without delay of any defects for which the Hirer is liable (VÕS § 336 (1)).
10.5 The Venue Owner is not liable for the personal belongings of guests, except in the case of intent or gross negligence. A Party is liable for breach of obligations if the breach is not excusable (VÕS § 103). If the Hirer is a consumer, the terms of the Agreement do not restrict the Hirer's statutory rights from which a derogation to the detriment of the consumer is void.
11. CANCELLATION
11.1 The Hirer may withdraw from the Agreement free of charge up to [Free cancellation deadline (days before)] days before the date of the event.
11.2 In the event of a later cancellation, the security deposit is not refunded. In such case, the Venue Owner is entitled to demand the hire price for the booked time, less whatever it saved as a result or received by granting the use of the premises to another person, and the security deposit paid is counted towards this claim.
11.3 If the Venue Owner does not hand over the premises at the agreed time or defects of the premises preclude the event or materially restrict it, the Hirer may withdraw from the Agreement (VÕS § 277 (1)) and the Venue Owner refunds the amounts paid to it.
11.4 In the event of force majeure, the breach of an obligation is excusable (VÕS § 103); the Parties agree on a new time or the amounts paid are refunded. The provisions of clauses 11.1–11.2 do not restrict the Hirer's statutory right of withdrawal, where such a right exists by law.
12. FINAL PROVISIONS
12.1 Notices with legal consequences are given in a form reproducible in writing. Disputes are resolved through negotiations and, failing agreement, in court. Amendments to the Agreement are valid once both Parties have confirmed them. The Agreement enters into force once both Parties have signed it.
13. LEGAL BASIS
13.1 The Agreement is governed by the law of the Republic of Estonia, in particular the Law of Obligations Act. The Agreement is a lease contract (VÕS § 271); as it has been entered into for the temporary use of premises, the provisions on the lease of dwellings and business premises do not apply to it (VÕS § 272 (4) 1)).